Warehouse, Logistics, and Administration Coordinator (m/f)
Poland, Szczecin
Publication date:
25/08/2026
Required skills:
Nice to have skills:
Job description
IPF Global Sp. z o.o., owner of the Flowork brand, is employment agency No. 7799.
What is it like to work at a new production facility? First and foremost, it’s an opportunity to be part of something from the very beginning. For our client in the machinery and equipmentindustry, whichis developing a new production and assembly plant in Szczecin, we are seeking a Warehouse, Logistics, and Administration Coordinator
This is the factory’s early stage of operation, so many processes are still being established. That is precisely why we are looking for someone who not only has practical experience with warehousing and logistics but can also organize work effectively, ensure standards are met, and thrive in an environment where many details still need to be worked out.
Initially, the position will combine several areas—primarily warehousing and logistics, but also select administrative tasks. As the facility grows, production increases, and the team expands, individual functions will gradually become more specialized. This means that the person in this role will have the opportunity to grow alongside the organization.
Sound good? See what this role entails.
What We're Looking For
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At least 2–5 years of experience in warehousing, logistics, supply chain management, or a related position.
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Experience using ERP, WMS, or other warehouse management tools.
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Proficiency with Microsoft Office and the ability to work with documentation and data.
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Willingness to work in a dynamic environment where some processes require further development and optimization.
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Openness to combining operational tasks with administrative responsibilities.
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Knowledge of English sufficient for fluent communication in a professional setting.
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UDT certification for operating forklifts will be an added advantage.
Your Responsibilities
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Coordinating day-to-day warehouse operations, including receiving and unloading deliveries, storing goods, picking orders, and preparing materials and products for shipment.
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Verifying that deliveries match the documentation and clarifying any shortages, damage, or discrepancies.
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Overseeing the proper identification, flow, and tracking of materials, as well as maintaining warehouse records.
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Collaborating with the production department to ensure the timely delivery of materials and a smooth flow of components between the warehouse and the assembly area.
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Organizing warehouse space with a focus on efficient use, maintaining order, and adhering to 5S standards.
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Coordinate deliveries and shipments and maintain ongoing cooperation with freight forwarders, carriers, and other logistics partners.
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Preparing and verifying shipping documentation, including packing lists and documents required for international transport and customs clearance.
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Operating ERP/WMS systems, ensuring data accuracy and timeliness, and preparing basic warehouse and logistics reports.
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Supporting the Operations Manager and General Manager in carrying out day-to-day administrative and organizational tasks, particularly in the area of developing the facility’s structures.
What We Offer
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Direct employment with our client under an employment contract
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Opportunity to join the team during the facility’s development phase and actively participate in the creation and implementation of warehouse and logistics processes.
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An independent role offering the opportunity to apply your existing operational knowledge and initiate improvements.
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Collaboration with various areas of the organization, including production, logistics, administration, and management.
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Opportunity for professional growth as the company expands and internal processes are further streamlined.
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Work in an international environment that fosters the acquisition of new experiences and skills.
Benefits
Support from the first day of work
Coordinator assistance at every stage of work
Minimal formalities (100% online employment)
Employee referral bonus
Advance payment after just 7 days
Career advisor assistance
IPF Global Sp. z o.o., owner of the Flowork brand, is a renowned employment agency (no. 7799) operating for over 15 years in the European market.
Apply now
Fill out a short form - send your CV or leave your contact details – our recruiter will contact you.
(+48) 61 847 40 66
pl. Wiosny Ludów 2,
hello@flowork.pro
61-831 Poznań